Career Opportunity: Coordinator, Office Administration / Junior Bookkeeper - Vancouver

POSITION TITLE: Coordinator – Office Administration / Junior Bookkeeper
JOB POSTING:  February 5, 2016
APPLICATION CLOSE:  March 1, 2016
START DATE:  March 2016
STATUS: Full-Time
LOCATION:  Vancouver, BC
REPORTING TO: Associate Partner, Finance
COMPENSATION:  Commensurate with experience

Downloadable position description (PDF)

COMPANY PROFILE

TwentyTen Corp. brings leading expertise, methodology, and a values-driven model to the sponsorship and strategic marketing field, building industry-leading strategy and partnerships for a robust roster of national and international clients. Representing a family of companies including Canada’s most successful sponsorship sales agency, the TwentyTen Group, and corporate strategy consultancy TORQUE Strategies, TwentyTen Corp. is driving change in the marketplace. Led by Founder and Managing Partner Andrea J. Shaw, the TwentyTen Corp. group of companies operate in Toronto and Vancouver.

To learn more, please visit TwentyTenGroup.com | TORQUEstrategies.com.

POSITION DESCRIPTION

TwentyTen Corp.’s mandate is to exceed client expectations. We are trusted by many of the most influential companies in Canada, and around the world, to represent their brands and deliver optimal results through values-based partnership.

As we continue to grow, the TwentyTen Corp. is looking to add a bookkeeper / administrative support to our team of marketing and sponsorship experts. The successful candidate will bring exceptional energy and expertise in front-line service providing general support to our TwentyTen Corp.’s Vancouver team to ensure we are continually delivering on our core services.

Proving yourself to be a “Difference Maker” and demonstrating the initiative to foresee administrative and operational needs will set you apart and make you a great asset to our team.

At the TwentyTen Corp. we live our values every day, and pride ourselves in being:

  • Truth Tellers – trusting and trusted
  • Fire Starters – igniting passion and purpose
  • Bridge Builders – integrating opportunities and partnerships
  • Trail Blazers – innovating courageously
  • Game Changers – elevating performance
  • Difference Makers – delivering excellence

If these values resonate with you, and the thought of elevating the potential of sport, culture and community moves you – then we want to learn more about you.

 

RESPONSIBILITIES

Bookkeeping

  • Daily banking
  • Preparation and data entry of expense claims, corporate cards, vendor invoices, etc.
  • Receive and respond to incoming inquiries from vendors and clients
  • Assist with the preparing of monthly financial statements
  • Receive and respond to incoming calls from vendors, clients related to billing and payments
  • Maintain good vendor and client relationships

Office Operations/Administration:

  • Front desk reception
  • General administrative support for the office (e.g. mail, filing, filing of expense reimbursement forms, couriering, managing office supplies, technology, etc.)
  • Assist in the coordination of calendars, scheduling meetings for the senior leadership team and manage boardroom bookings
  • Act as the first line of support for internal and external clients, including responding to telephone and email inquiries
  • Review detailed travel, accommodation and ground transportation options and create itineraries
  • Assist in the planning and execution of team and/or client events
  • Maintenance of common spaces for appearance and functionality
  • Facilitate communication between the Vancouver and Toronto offices
  • Other duties may be assigned as required

 

QUALIFICATIONS

  • 1-3 years’ experience in an administrative and/or bookkeeping role
  • A certificate or diploma in business administration, accounting or a related field from a recognized institution
  • Exceptional verbal, written and interpersonal communications skills
  • Proficient in Microsoft Office (specifically Outlook, Excel and PowerPoint)
  • Working knowledge of Simply Accounting an asset
  • Strong attention to detail, organizational skills and the ability to make sound judgment calls
  • A “can do” attitude with a willingness to pitch in where needed, take prompt action, monitor follow-up and ensure closure on a wide variety of tasks with minimal supervision
  • Demonstrated ability to work independently and in a team environment where flexibility, strong internal communication, anticipating needs, and taking initiative is essential
  • Experience working or volunteering in the sport, entertainment or marketing communications industry is an asset
  • Fluency in English required, fluency in French an asset

 

TO APPLY

Interested applicants please send a cover letter and résumé directly to: info@TwentyTenCorp.com with “Job Posting: Coordinator, Office Administration / Junior Bookkeeper – Vancouver” and your last name in the subject line. Only applicants selected for an interview will be contacted.