Career Opportunity: Associate, Executive & Office Administration - Vancouver

POSITION TITLE: Associate – Executive & Office Administration
JOB POSTING:  February 11, 2016
APPLICATION CLOSE:  February 24, 2016
START DATE:  May 2016
STATUS: 12-15 Month Contract
LOCATION: Vancouver, BC
REPORTING TO: Partner, Administrative Operations
COMPENSATION:  Commensurate with experience

Downloadable position description (PDF)

COMPANY PROFILE

TwentyTen Corp. brings leading expertise, methodology, and a values-driven model to the sponsorship and strategic marketing field, building industry-leading strategy and partnerships for a robust roster of national and international clients. Representing a family of companies including Canada’s most successful sponsorship sales agency, the TwentyTen Group, and corporate strategy consultancy TORQUE Strategies, TwentyTen Corp. is driving change in the marketplace. Led by Founder and Managing Partner Andrea J. Shaw, the TwentyTen Corp. group of companies operate in Toronto and Vancouver.

To learn more, please visit TwentyTenGroup.com | TORQUEstrategies.com.

POSITION DESCRIPTION

TwentyTen Corp.’s mandate is to exceed client expectations. We are trusted by many of the most influential companies in Canada, and around the world, to represent their brands and deliver optimal results through values-based partnership.

As we continue to grow, TwentyTen Corp. is looking to add an executive assistant to our team of marketing and sponsorship experts.  The Executive Assistant will join the Vancouver office, bringing exceptional energy and experience to provide a high-level of administrative support to the Founder & Managing Partner and other members of the senior leadership team as required. In addition, this position will assist with the administrative and HR operations of the office. Duties include, but are not limited to, coordinating projects, planning/scheduling meetings and appointments, and assisting with recruitment activities.

The candidate for this position requires excellent written and oral communications skills, with a demonstrated expertise in front-line service. The candidate will be a self-starter, a master multi-tasker and able to bring a positive attitude to our vibrant and fast paced team culture. This is an evolving position and responsibilities may shift over time.

At the TwentyTen Corp. we live our values every day, and pride ourselves in being:

  • Truth Tellers – trusting and trusted
  • Fire Starters – igniting passion and purpose
  • Bridge Builders – integrating opportunities and partnerships
  • Trail Blazers – innovating courageously
  • Game Changers – elevating performance
  • Difference Makers – delivering excellence

If these values resonate with you, and the thought of elevating the potential of sport, culture and community moves you – then we want to learn more about you.

RESPONSIBILITIES

  • Manage correspondence for the Founder & Managing Partner and, when appropriate, respond independently with routine or template replies
  • Maintain appointment schedules, calendars and time commitments, coordinate and make appropriate business or personal arrangements for meetings and travel on behalf of the Founder & Managing Partner
  • Compile and manage information, documents and correspondence while being highly sensitive to issues of strict confidentiality and privacy
  • Complete expense reports and reconcile charge card expenses and timesheets
  • Maintain contact databases (i.e. Outlook and Salesforce) for the Founder & Managing Partner
  • Communicate and liaise with team members, clients, and new client prospects
  • Prepare and organize documents for Board of Directors meetings
  • Similarly support other members of the senior leadership team as may be required over time
  • General administrative and operational needs of the office (e.g. reception support)
  • Other duties may be assigned as required

QUALIFICATIONS

  • 2 plus years’ of experience in an executive assistant or administrative supportive role
  • A certificate or diploma in business administration, human resources or a related field from a recognized institution
  • Human resource experience an asset
  • Exceptional verbal, written and interpersonal communications skills
  • Advanced user of Microsoft Outlook with proficient skills in Microsoft PowerPoint, Excel and Word
  • Strong attention to detail, exceptional organizational skills and the ability to make sound judgment calls
  • A “can do” attitude with a willingness to pitch in where needed, take prompt action, monitor follow-up and ensure closure on a wide variety of tasks with minimal supervision
  • Demonstrated ability to work independently and in a team environment where flexibility, strong internal communication, anticipating needs, and taking initiative is essential
  • Possess a high standard of professional integrity with the ability to maintain strict confidentiality
  • Experience and/or knowledge of board administrative responsibilities and legal documentation an asset
  • Experience working or volunteering in the sport, entertainment or marketing communications industry is an asset
  • Fluency in English required, fluency in French an asset

 

TO APPLY

Interested applicants please send a cover letter and résumé directly to: info@TwentyTenCorp.com with “Job Posting: Associate, Executive & Office Administration” and your last name in the subject line. Only applicants selected for an interview will be contacted.